Job profile

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included, please ensure that you meet ALL of the essential criteria before making an application. Please ensure that you complete ALL sections, your application may not be considered otherwise. Powys County Council welcomes applications in either Welsh or English, an application submitted in Welsh will not be treated less favourably than an application submitted in English. To change the language please click on the Cymraeg icon on the top right hand corner of the screen.

Job details

Job reference: SUA0312A
Date posted: 28/10/2024
Application closing date: 08/11/2024
Location: Brecon
Salary: Grade 3 Point 3 to Point 4 £24,027 to £24,404 per annum pro rata £12.45 to £12.64 per hour
Package: 37 hours, Fixed term for 1 year (39 weeks per annum)
Contractual hours: 37
Basis: Full time
Job category/type: Schools - Non Teaching
Attachments: SUA0312 Cym Swydd Ddisgrifiad.pdf SUA0312 Eng Job Description.pdf

Job description

About the role:
Provides a full receptionist service and clerical support to the school. Work is governed by established processes/procedures. Work is carried out without close supervision, other than that provided through working arrangements, methods and procedures. Overall guidance and supervision will be from a
senior member of staff.
If you have any questions about the role, please contact the school.
Your responsibilities will be:
Responsibility for others: The post has some impact on the well-being of individuals or groups (i.e. physical, mental, social, health and safety).
Responsibility for staff: The post has no or limited direct responsibility for supervising other staff though may be expected to demonstrate tasks or advise/guide new employees, work experience or trainees.
Responsibility for financial resources: The post has no or limited direct responsibility for financial resources other than occasional handling small amounts of cash, processing cheques, invoices etc.
Responsibility for physical resources: The post has some direct responsibility for physical resources, involving the careful, accurate, confidential and secure handling and processing of information
Reception:
• Ensure reception area is welcoming and tidy.
• Receives visitors and deliveries/goods, dealing with associated administration (security badges, signing delivery notes)
• Shows visitors around
• Deals with routine enquiries, providing general information about the school and its activities – in person, by phone and email.
• Be a first point of contact for students/pupils requiring help/support and referring them to other appropriate staff in school
• Operating switchboard
Office duties:
• Handle incoming mail, ensuring appropriate distribution
• Handle outgoing mail, franking and posting, maintaining records of postage
• Maintain stationery and office supplies
• Maintain records / files / data bases, inputting and retrieving information.
• Maintain petty cash system
• Prepare registers and absence forms, ensuring relevant information is disseminated promptly re: absences
• Undertake word processing, generating standard letters
• Take minutes of meetings
• Administer late and pass-out slips to students
• Organise appointments, events and training
• Assist with and support arrangements for school trips and visits